Today it may considered laughable for users to think about a time when computers that were the size of rooms only held bytes of memory, especially since today’s world involves data storage reaching levels terabyte and petabyte. Handheld devices hold more memory and capabilities than the room-sized computers of old times. Now with the model known as cloud storage, there are a number of user-friendly data storage services. The main thing to remember about data storage is that there is no ‘one-size-fits-all’ solution. With the wide variety of options in data storage, as well as the need for security of data, here are 7 things you should know about data storage.
1. Know and Understand Your Data
As said by Souvik Choudhury, Senior Director of Product Management at Sungard Availability Services, “All data is not created equal — and understanding the business value of data is critical for defining the storage strategy.” When forming a plan and policy for your data storage, ask yourself the following questions:
- How secure does the data need to be?
- How fast do I need to be able to access the data?
- How soon do I need the data back in the event that it is lost?
- How long do I need to retain the data?
- What requirements as far as regulations need to be adhered to?
2. Seek A Solution That Fits Your Data, Not The Other Way Around
Unfortunately, many people think their only choice to make lies in whether they need SAN, a DAS, or a NAS. While these choices are important, they are insufficient. Instead of going with a ‘one-size-fits-all’ strategy, it’s smarter for users to consider the workload characteristics and choose the appropriate storage strategy for the job.
3. Know The Clouds
Not all storage clouds are created equal. Some clouds are optimized for the purpose of archiving, others have the performance to serve as the tail end for a primary data storage system. Then there are others that aren’t even worth the risk for any purpose. For example, in the event that data is lost or inaccessible, the lowest price cloud may end up being more costly in the long run.
4. Avoid Storing Redundant Data
Many companies tend to capture and store redundant data because they lack a plan on storage. With capacity now being more reasonably priced, there is a common tendency to just store everything. The problem that arises in this situation is identifying what is dated and what is valid as well as the performance of the database. So make sure to pick your most reliable source and delete copies before storing data.
5. Make Sure Your Data Is Secure
In any IT environment, security should be the first priority when managing data. The issue of security comes two-fold: data must be secure both physically and virtually. The data should also be encrypted so it cannot be read or breached by unscrupulous third parties if it’s ever hacked or fallen out of possession. Back up encrypted data to tape and store it in a secure outside location. This way, in the event of a natural disaster or emergency, you can recreate the enterprise system and data.
6. Have A Disaster Recovery Plan In Place
It’s important to have a recovery plan in place, and also make sure that you test it so that it works. You can have all the backups in the world but if you can’t recover your data they’re ineffective. Whichever backup methods you use should be tested consistently. Do random recoveries and make sure you are able to recover your data so if the time comes in which you really have to, you will at least be able to successfully recover your data.
7. Make Sure You Can Find Your Needed Data Once It Has Been Stored
It’s critical for you to be able to easily search your data electronically and provide accurate results for the sake of getting the most out of your data on a daily basis and during urgent times. After all, what’s the point of archiving your data if you won’t be able to find it when you need it?
With the advancing of technological capabilities on every level, there is the ever-present need for responsibility and security. These two factors are especially important when it comes to data storage. Using the aforementioned tips for the storage of data can create a better user experience and minimize catastrophic risks. Keep these things in mind as you look for the best data storage services for your purpose.